Bylaws of
The
XVI code of conduct & obligations of the board of directors
Section 1 The name of the organization shall be The Cleveland Darter Club, Inc.; hereinafter referred to as C.D.C., a non-profit organization incorporated within the State of
Section 1 The objectives of the C.D.C. shall be to promote the sport of competitive darts by organizing tournaments, leagues, and associated events in accordance with published guidelines.
Section 1 Whenever the initials B.O.D. are used, they shall mean the Board of Directors of The Cleveland Darter Club.
Section 2 Whenever the term "In good standing" is used, it shall refer to an Individual Cleveland Darter Club Member who has met all criteria in these Articles.
Section 3 Whenever the term "Seated" is used it shall refer to the total number of B.O.D. Members.
Section 4 C.D.C. Governing Documents shall refer to: the Cleveland Darter Club Bylaws, League Rules, and written policies governing committees, Standing Committees, Club Officers and Club employees.
Section 5 Whenever the term "reasonable" is used it shall refer to being suitable under the circumstances; neither immoderate nor excessive.
Section 6 A “Poll” is a reasonable attempt to offer all eligible individuals the opportunity to vote on a motion or issue.
Section 7 Board Approval shall be defined as a majority of the Board members in attendance at a meeting, or a majority of the seated board polled individually.
Section 8 The term Affiliate Member refers to a non-voting institution, and does not convey the same rights as an Individual Member.
Section 9 The term General Membership shall encompass all Members and all Affiliate Members in good standing.
Section 10 Whenever Membership privileges are Restricted they shall be limited as specified by the B.O.D. and for a specific time. A Restricted Member” may hold a board seat but may not seek a board seat through election or appointment.
Section 1 The Membership is the highest authority of the C.D.C. and shall meet at least twice each year.
Section 2 Between the General Membership Meetings, the highest authority shall be the Board of Directors, which shall meet at least once each month.
Section 3 Between B.O.D. Meetings the administrative authority of the C.D.C. shall be vested in the President of the C.D.C., subject to the approval of the Board of Directors.
Section 1 Membership is open to anyone who has an interest in darts as a sport.
Section 2 Prospective Members must submit a completed C.D.C. Yearly Membership Application and pay the annual fee.
Section 3 All Memberships are subject to approval by the B.O.D.
Section 4 A Membership may be terminated or restricted by a majority vote of the B.O.D. if such member creates disharmony or behaves in a manner which is disruptive to order and discipline. The B.O.D. decision in such a matter may be appealed by the Member concerned to an Arbitration Committee comprised of at least five (5) C.D.C., non-B.O.D. Members drawn by lot. Such appeals must be in writing and have been received by the Recording Secretary no later than seven (7) days after notification of the Board's ruling. On receiving an appeal, said Member will be granted the rights of membership until the arbitration meeting can be held. The Recording Secretary shall arrange a location for an arbitration meeting and notice shall be sent to the Arbitration Committee within twenty-one (21) days after receipt of the appeal. The meeting must take place within thirty (30) days after receipt of the appeal. No further appeals will be accepted.
Section 5 The C.D.C. shall maintain a permanent file of Members restricted or barred from C.D.C. Membership, B.O.D. Office, or team captain positions. This file shall be for verification purposes by League Directors, Elections Chairman and the President. Members wishing to review this file will have to submit in writing their reasons for review. The C.D.C. President or B.O.D. will rule on the request.
Section 6 The Cleveland Darter Club shall maintain a permanent record of those individuals who have been awarded a "Lifetime Membership" for their sportsmanship, loyalty and dedication to the C.D.C. and the sport of darts.
Section 1 All fees shall be established by the B.O.D..
Section 2 Membership fees will be applicable for the period of September 1 of any year, through August 31 of the following year. Memberships will not be prorated and shall expire August 31st of each year.
Section 3 Yearly Membership fees will be reimbursed for any C.D.C. Member who actively engages his duties as a member of the Board Of Directors. Reimbursement shall be by request after completing six (6) months on the B.O.D. The Membership period for a board member shall not expire until the fulfillment of their term.
Section 1 To be eligible for election to the B.O.D., an interested party must be a Member in Good Standing, be readily available by phone and be bondable. Contracted full or part-time employees of the C.D.C. are not eligible to sit on the B.O.D., nor are their immediate family members. To retain their seat on the C.D.C. Board of Directors or as Committee Chairmen, Board Members, Officers or Committee Chairmen of other dart organizations may be subject to review for purposes of determining whether a conflict exists between their position with such other dart organizations and the interests of the C.D.C.
Section 2 The B.O.D. shall consist of up to nine (9) Members elected by a vote of the C.D.C. Membership.
Section 3 The hierarchy of the B.O.D. shall be composed of the President, Vice-President, Recording Secretary, Treasurer, and up to five (5) additional Members.
Section 4 Each odd-numbered year up to five (5) Members will be elected to the B.O.D. for two (2) year terms, commencing with the June B.O.D. Meeting of the year in which they are elected. Each even-numbered year, four (4) Members will be elected to the B.O.D. for two (2) year terms, commencing with the June B.O.D. Meeting of the year they are elected.
Section 5 Except in case of emergency, participation in the June B.O.D. Meeting is mandatory. The B.O.D. Members will, at the June B.O.D. Meeting, elect a C.D.C. President from their midst for a one (1) year term. All B.O.D. Members must vote for President either in person, or in the case of an emergency, by phone or written proxy.
Section 6 The B.O.D. will then elect the following officers for a one (1) year term: Vice-President, Recording Secretary, and Treasurer.
Section 7 If, in the election of the above named positions with the exception of the president, there is no one nominated for or volunteering for those positions, the President will choose one of the Board of Directors to fill the position.
Section 8 If a B.O.D. vacancy occurs between elections, the President may, with the approval of the majority of the seated B.O.D. Members, appoint a Member to fill the position until the next board is seated.
Section 9 If the President fails to fill a vacancy within one month, any B.O.D. member may submit names for consideration at that time.
Section 10 A B.O.D. Member automatically resigns when, he fails to attend two (2) consecutive B.O.D. Meetings without just cause as determined by secret ballot of the B.O.D., or has three (3) unexcused absences in one B.O.D. year (June B.O.D. Meeting to the next June B.O.D. meeting). Except in emergencies, a B.O.D. Member must inform the President or current B.O.D. Chairman, two (2) days, in advance if they are going to miss a meeting to be considered for an excused absence. A Member resigning from the B.O.D., for any reason, shall be ineligible to hold or run for office for a period of three (3) years after such resignation. A person may appeal to the B.O.D., in writing, asking for permission to be eligible to run for the B.O.D. before their three (3) year period expires. To pass, the appeal needs a two-thirds majority of the seated B.O.D. Members.
Section 11 B.O.D. Members will not be paid for performing B.O.D. functions, except for the reimbursement of their membership fees, as detailed in Art. VI, Section 3.
Section 1 Monthly B.O.D. Meetings
A The B.O.D. shall meet at least once a month at either a Board of Directors Meeting or a General Membership Meeting. The meeting time and location, as determined by the President, must be published at least seven (7) days prior to the meeting to allow all Members to attend. Reasonable attempts to announce changes of time, date or place must be made.
B Four (4) B.O.D. Members in attendance will constitute a quorum.
C In the absence of the President, the meeting will be chaired by the Vice-President, Recording Secretary, or Treasurer, in that order.
D B.O.D. Members and committee chairpersons should submit reports one week in advance of B.O.D. meetings in order to have their reports reviewed for discussion. All matters to be discussed must be submitted to the C.D.C. Office by
E All reports presented at a B.O.D. meeting shall be subject to discussion and be entered into the B.O.D. Minutes. Each issue in the report which requires Board approval shall be voted on separately.
F B.O.D. meetings shall be open to any current C.D.C. Member and their guest.
Section 2 Special Board of Director Meetings
A Special B.O.D. Meetings may be called by a majority of the seated board. A reasonable attempt must be made to contact all B.O.D. members.
B All parties expected to participate in the special B.O.D. meeting must be informed of the agenda at least 24 hours prior to the start of the meeting.
C Only issues presented on the written agenda at that time will be discussed.
Section 3 General Membership Meetings
A A General Membership Meeting must occur at least twice each Membership Year. No more than eight calendar months shall expire between meetings.
B Four (4) B.O.D. members in attendance shall constitute a quorum.
C All unfinished business from the previous General Membership meeting, all Board activity subsequent to that meeting, and all proposed actions by the Board of Directors shall be open for discussion. The Membership may, with a majority vote of those present, accept or overrule any business presented.
D B.O.D. members shall not be disenfranchised from voting in matters to be determined by the General Membership.
Section 4 Special General Membership Meetings
A Special General Membership Meetings may be called for by any Member of the C.D.C. for a special purpose only. The specific purpose must be in writing and witnessed by the signatures of at least one hundred (100) Members in good standing or ten percent (10%) of the current Membership; whichever is less. Twenty-five percent (25%) of those requesting the meeting must be in attendance. Membership numbers must accompany each signature. No other business will be discussed at such a meeting. The B.O.D. must announce the time and place for such a meeting at its next regularly scheduled B.O.D. meeting and hold the meeting within thirty (30) days of that B.O.D. meeting.
Section 5 Agenda
All meetings shall follow the General Agenda given below. The priority of business may be changed by a two-thirds (2/3) majority vote of the B.O.D..
1) Roll Call of Officers
2) Reading of the previous minutes
3) President’s Report
4) Financial Report
5) Committee Reports
6) Communications
7) Unfinished Business
8) New Business
9) Adjournment
Section 6 Intoxicants will not be consumed by any B.O.D. member or committee chair during any B.O.D., General Membership, or Special meeting.
Section 1 Standing Committees
A The President shall appoint Standing Committee Chairpersons subject to approval by a majority of the B.O.D.
1) Monday League
2) Tuesday League
3) Tournament Trails
4) All-Star Team
5) Darthead
B The President shall appoint committee chairpersons.
1) Budget
2) Bylaws
3) Rules
4) Sanctioning
5) Foley Fund
6) Distinguished Darter
7) Grievance
8) Other Leagues
9) Elections
10) Arbitration
11) Non-League Tournaments
12) Planning
C All Chairpersons shall serve a term expiring at the June B.O.D. Meeting.
D All Chairpersons shall have voting rights at the B.O.D. meetings on matters directly related to their committees.
E All committees are under B.O.D. regulation.
Section 1 General Elections
A To be eligible for election to the B.O.D., an interested party must be a Member in good standing, be bondable, and have completed the required resume for publication to the electorate.
B Contracted full time or part time employees of the C.D.C. are not eligible to sit on the B.O.D., nor are their immediate family members eligible.
C Board members, officers, or committee chairpersons of other dart organizations may be subject to review for purposes of determining whether a conflict of interest exists between their position with such other dart organizations and the interests of the C.D.C..
Section 2 Election of Officers
A A majority of votes cast, not including abstentions, shall determine the winner.
B If no nominee receives a majority, the lowest vote getter will be eliminated and another vote taken. This procedure is repeated until only two nominees are left and one finally receives a majority of the votes.
C The winner of any runoff still tied after three votes shall be determined by lot.
Section 1 These bylaws shall be amended in conformity with the following procedure only:
A An amendment to these bylaws shall be presented to the bylaws committee and shall be reported on by said committee at the next B.O.D. meeting, together with the committee’s recommendations.
B This amendment may be passed by a two-thirds (2/3) majority of the seated board. If passed, this change will be in effect until voted upon by the General Membership.
C Changes in the bylaws will be reported to the Membership in the most convenient method and will be voted on at the next General Membership meeting.
D Article XIII, Section 3 cannot be amended without prior approval of the General Membership.
E A proposed amendment to the C.D.C. Bylaws made from the floor at a General Membership meeting must be approved by a simple majority vote of approval from the Membership at the next General Membership meeting.
The B.O.D. shall have the sole authority to enter into contracts and agreements in the name of the C.D.C. Such contracts must bear the signature of the president, or if the presidency is vacant, that of the vice-president.
Section 1 Any Member, under the direction of the B.O.D., is to be reimbursed for all legitimate expenses incurred in the name of the C.D.C.
Section 2 All expenses must be approved at a B.O.D. meeting by a majority vote. Any expense not approved must be refunded to The C.D.C. prior to the next B.O.D. meeting.
Section 3 The President or B.O.D. will not make any purchase nor enter into any agreement whose expenditure would exceed Four-thousand dollars ($4,000.00) or incur an additional budgeted expense in excess of six-hundred dollars ($600.00) per month without first having the approval of a majority of the Members at a General Membership meeting or a poll of the Membership for that specific purpose.
Section 4 All committees must present their budgets at the special budget meeting that will be held in September.
Section 5 Standing Committees will be permitted to spend in excess of four thousand dollars ($4,000.00) for their annually budgeted expenses as presented and accepted at two consecutive B.O.D. meetings.
Section 6 All checks issued by the C.D.C. must be co-signed by two of the authorized B.O.D. members, and must be approved at the next B.O.D. meeting.
Section 7 All signatures for the checking and savings accounts shall be bonded.
Section 1 A motion to recall a board member may be made at a monthly B.O.D. meeting.
A A board member can be recalled by a two-thirds (2/3) majority vote of the seated board.
B A recall may be appealed to the General Membership. Such appeals must be in writing and be received by the Recording Secretary no later than fifteen (15) days after the B.O.D.’s recall ruling. This appeal to the General Membership shall be made at the next regularly scheduled General Membership meeting. The decision by the General Membership at this meeting is final.
C Any B.O.D. member whose recall is upheld or not appealed will not be eligible for the B.O.D. for a period of three (3) years from the date of the recall.
D Recall vote shall be done by secret ballot.
E Should the President be recalled and appeal his/her case, his/her duties shall be assumed by the Vice-President until a final determination is made.
F For any other elected office the President shall, with the approval of the B.O.D., appoint an interim functionary until a final determination is made.
G Officers of the B.O.D. may be recalled as officers, but be allowed to remain on the B.O.D..
H The B.O.D. member cited in the recall motion shall not preside at the recall meeting nor chair that portion of a monthly meeting when the recall motion is discussed or voted on. The cited B.O.D. member shall retain all rights as a B.O.D. member, including the right to vote, during these proceedings.
Section 2 A motion to recall a board member may also be made at a special General Membership meeting. A thirty (30) signature petition of Members in good standing will institute a recall motion. A special General Membership meeting will be called within two weeks of receipt of a validated recall petition. Two-thirds (2/3) of those signing the petition must attend the recall meeting. To pass, the recall needs a two-thirds (2/3) majority vote of those present at the recall meeting. The decision by the General Membership at this meeting is final.
Section 1 Changes in policy, as approved by a majority vote of the B.O.D., will be announced to the General Membership in the next official communication.
Section 2 It is the responsibility of all C.D.C. Members to read announcements as issued by the C.D.C.
Section 3 Only numbered and dated C.D.C. forms shall be used to conduct business. All new forms, guideline, rules or changes thereto must be approved by the B.O.D.
Section 4 While acting in their official capacity, the C.D.C. Board of Directors, officers and Members shall not be liable to the Members of The Club for the negligence of actions of others.
XVI code of conduct & obligations of the board of directors
Section 1 It shall be the obligation of the C.D.C. Board of Directors:
A To conduct themselves at all times so as not to bring reproach upon the C.D.C. B.O.D. or the C.D.C. as a whole.
B To respect the honor and integrity of all Members, expecting to be held to a higher standard.
C To be especially aware of their actions or utterances in or around the sport of darts.
D To not use the name, mailing list, or official insignia of the C.D.C. for other than strictly Club purposes, without the authorization of the majority of the seated board.
E To not use the name, mailing list or official insignia of the C.D.C. for the purposes of endorsing candidates for public office or political issues.
F To not disburse any funds, monies, items or articles in their keeping and belonging to the C.D.C., without the written authorization of the B.O.D.
G To answer all questions relating to the C.D.C. in a diplomatic manner. If he or she does not know the answer, they are to direct and assist the questioner in acquiring the information.
Section 2 In the event that a board member makes a complaint against another C.D.C. Member or board member, the same shall first present that complaint to that Member or the C.D.C. board.
Section 1 Modification & Revision
A The C.D.C. League Rules and written policies governing Standing Committees, Committees, Club officers and employees, henceforth referred to as C.D.C. Governing Documents, shall be amended in conformity with the following procedures only:
B Proposed amendments to the governing documents shall be presented to the appropriate governing committee. Said committee, having had at least fifteen (15) days to consider the proposed amendment, shall report its recommendation to the B.O.D. at it’s next scheduled meeting.
C Proposed amendments to these governing documents shall be passed with committee approval and a majority vote of the B.O.D. in attendance.
D Any proposed amendment to governing documents not receiving appropriate committee recommendation shall be passed by a two-thirds (2/3) majority vote of the seated board.
E Changes in League rules shall become effective after a session and shall be specially noted for distribution before the next session.
F A reasonable attempt shall be made to notify all effected parties in a timely manner of amendments to written policies other than bylaws or league rules.
G It is the responsibility of C.D.C. Members to read and acquaint themselves with the written policies and announcements governing participation in Club activities.
Section 1 Officers and Chairpersons
A All Leagues, Standing Committees, Committees, Club Officers and full-time employees shall be governed by written policies kept and maintained in the Club office.
B Each committee shall consist of at least two C.D.C. Members. It shall determine its quorum and agenda individually, shall maintain, update and revise as necessary its governing documents and make timely reports to the B.O.D. on each relevant issue within its scope. All members of a committee shall be given adequate advance notification of meetings and shall be informed of committee decisions prior to those decisions being presented to the B.O.D.. These documents shall include the size, composition, and agenda of the committee and any fees, possible paybacks, or other such pertinent data needed to define and regulate said committee.
C Decisions regarding the application or interpretation of sections within the C.D.C. governing documents shall be made by the B.O.D. member or committee chairperson responsible for that area. These decisions may be overturned by a majority vote of the seated B.O.D..
D Chairpersons shall be prepared to answer questions relating to their committees at General Membership meetings.
E Only written minority views from within a committee shall be accepted at B.O.D. meetings.
Section 2 Recall
A A chairperson may be removed from that position for failure to perform their assigned duties for non-compliance with C.D.C. governing documents.
Removal of a Standing Committee chairperson requires a two-thirds (2/3) majority vote of the seated board.
Removal of a committee chairperson requires a majority vote of those board members in attendance.
B Any chairperson recalled by the B.O.D. may appeal the recall to the General Membership. Such appeals must be in writing and be received by the Recording Secretary no later than fifteen (15) days after notification of the recall ruling. This appeal to the General Membership shall be made at the next General Membership meeting. The decision by the General Membership at this meeting is final.
C A 30-signature petition of Members in good standing, or a petition signed by a majority of C.D.C. Members affected by a specific chairperson shall also institute recall proceedings. If the chairperson cited in a petition is not recalled by the B.O.D., a special General Membership meeting shall be called. Twenty-five percent (25%) of those signing the petition or one-hundred (100) Members shall constitute a quorum. To pass, the recall needs a two-thirds (2/3) majority vote of those C.D.C. Members present at the recall meeting. The decision by the General Membership at this meeting is final.
D Recall vote shall be done by secret ballot.
Accepted by Board of Directors, October 4, 2004
Accepted at
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